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PropertyPro Florida

DRAFT DOCUMENT — This document is a placeholder and will be reviewed by legal counsel before launch. It does not constitute legal advice.

Terms of Service

Effective Date: February 14, 2026

DRAFT — This document is a placeholder and will be reviewed by legal counsel before launch.

1. Platform Description

PropertyPro Florida ("PropertyPro," "we," "us," or "our") is a technology platform that provides compliance management and community administration tools for Florida condominium associations, homeowners associations (HOAs), and apartment communities.

PropertyPro helps you organize and publish documents required by Florida Statutes §718 and §720. This platform does not constitute legal advice.

PropertyPro is a technology tool designed to assist community associations with organizing, storing, and publishing documents and notices. We are NOT a law firm, and our platform does NOT provide legal advice, legal opinions, or legal representation. You should consult with a licensed Florida attorney for any legal questions regarding your association's compliance obligations.

2. Acceptance of Terms

By accessing or using PropertyPro, you agree to be bound by these Terms of Service and our Privacy Policy. If you do not agree to these terms, you must not use the platform.

These terms apply to all users of the platform, including community association managers (CAMs), board members, property managers, and unit owners or residents who access an association's portal.

3. User Accounts and Responsibilities

3.1 Account Creation

To use PropertyPro, you must create an account or be invited by your community association's administrator. You agree to provide accurate, current, and complete information during registration and to keep your account information updated.

3.2 Account Security

You are responsible for maintaining the confidentiality of your login credentials. You must notify us immediately of any unauthorized use of your account. We are not liable for any loss or damage arising from your failure to protect your account credentials.

3.3 User Responsibilities

As a user of PropertyPro, you are responsible for:

  • Accurate document uploads: Ensuring that all documents uploaded to the platform are accurate, complete, and properly categorized.
  • Timely posting: Meeting all statutory deadlines for document posting required by Florida law. PropertyPro provides compliance tracking tools, but the ultimate responsibility for timely compliance rests with the association and its authorized representatives.
  • Proper authorization: Ensuring that you have the authority to upload, modify, or delete documents on behalf of your community association.
  • Content accuracy: Verifying that meeting notices, announcements, and other communications published through the platform are accurate and authorized by the appropriate governing body.

4. Limitation of Liability

4.1 Compliance Responsibility

PropertyPro provides tools to help associations track and manage compliance with Florida Statutes §718 and §720. However, PropertyPro does not guarantee compliance with any federal, state, or local laws or regulations. The responsibility for compliance rests solely with the community association and its authorized representatives.

4.2 No Warranty of Uninterrupted Service

While we strive to maintain high availability, we do not warrant that the platform will be available at all times or free from errors. Scheduled maintenance windows and unforeseen outages may occur.

4.3 Limitation of Damages

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, PROPERTYPRO AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND AFFILIATES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

  • Loss of revenue or profits
  • Loss of data
  • Fines or penalties resulting from compliance failures
  • Legal fees incurred due to noncompliance
  • Damage to reputation

WHETHER ARISING FROM CONTRACT, TORT, NEGLIGENCE, OR ANY OTHER LEGAL THEORY, EVEN IF PROPERTYPRO HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

4.4 Maximum Liability

Our total aggregate liability to you for all claims arising from or related to your use of PropertyPro shall not exceed the total fees paid by you to PropertyPro during the twelve (12) months immediately preceding the event giving rise to the claim.

5. Subscription Terms

5.1 Plans and Pricing

PropertyPro offers subscription plans with varying features and usage limits. Current pricing and plan details are available on our website. We reserve the right to modify pricing with thirty (30) days' advance written notice.

5.2 Billing

Subscription fees are billed in advance on a monthly or annual basis, depending on your selected plan. All fees are non-refundable except as expressly stated in these terms or required by applicable law.

5.3 Cancellation

You may cancel your subscription at any time through your account settings or by contacting our support team. Upon cancellation:

  • Your access will continue through the end of the current billing period.
  • No refunds will be issued for partial billing periods.
  • Your data will be retained for thirty (30) days following the end of your billing period, after which it may be permanently deleted.
  • You may request an export of your data prior to deletion.

5.4 Data Retention After Cancellation

Upon cancellation or termination of your account, we will retain your data for thirty (30) calendar days to allow for account reactivation or data export. After this retention period, your data will be permanently and irreversibly deleted from our systems and backups.

6. Acceptable Use Policy

When using PropertyPro, you agree NOT to:

  • Upload or distribute any content that is unlawful, defamatory, obscene, or otherwise objectionable.
  • Attempt to gain unauthorized access to other users' accounts or data.
  • Use the platform to harass, intimidate, or threaten other users.
  • Upload malicious files, viruses, or code designed to disrupt the platform.
  • Use automated scripts, bots, or scrapers to access the platform without our express written consent.
  • Share your login credentials with unauthorized individuals.
  • Misrepresent your identity or authority within a community association.
  • Use the platform for any purpose other than legitimate community association management.
  • Circumvent or disable any security features of the platform.
  • Reproduce, duplicate, or resell any part of the platform without our written permission.

Violation of this acceptable use policy may result in immediate suspension or termination of your account without notice or refund.

7. Intellectual Property

7.1 Platform Ownership

PropertyPro and its original content, features, and functionality are owned by PropertyPro Florida and are protected by copyright, trademark, and other intellectual property laws.

7.2 User Content

You retain ownership of all content you upload to PropertyPro. By uploading content, you grant PropertyPro a limited, non-exclusive license to store, display, and transmit that content solely for the purpose of operating the platform and providing our services to you and your community association.

8. Termination

We reserve the right to suspend or terminate your access to PropertyPro at any time, with or without cause, including but not limited to violation of these Terms of Service. Upon termination, your right to use the platform will immediately cease.

9. Governing Law

These Terms of Service shall be governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of law provisions. Any disputes arising from these terms shall be resolved in the courts located in Palm Beach County, Florida.

10. Changes to Terms

We reserve the right to modify these Terms of Service at any time. We will notify you of material changes by posting the updated terms on this page and updating the "Effective Date" above. Your continued use of the platform after such changes constitutes acceptance of the modified terms.

11. Contact Information

If you have questions about these Terms of Service, please contact us at:

  • Email: legal@propertyprofl.com
  • Address: PropertyPro Florida, West Palm Beach, FL

Last updated: February 14, 2026