Self-managed condo
The volunteer board
No manager, no staff. One director who took on the records.
25–149 units · §718
§718In effect since January 1, 2026
The records your association owes owners, on the record.
Florida requires most condos and HOAs to publish their official records — within 30 days, with the board on the hook. PropertyPro turns that into a tracked list with dates and evidence.
—Days the requirement has been in force
25+Condo units before a website is required
100+HOA parcels before a website is required
Compliance
Sunset Palms · 124 units · §718
81%
Approved meeting minutes§718.111(12)(g)
5 days late
Insurance declaration§718.111(11)
2 days late
Rules & regulations§718.112(2)
Due Jun 02
Annual operating budgetPosted May 24
PublishedDeclaration of condominiumPosted Mar 12
Published3 items open · audit trail recording
Try it — publish an item. The board's view, with demo data.
01Who this is for
Three kinds of people sign up.
Homeowners association
The monthly board
Same obligations, different statute — and owners who read the minutes.
100+ parcels · §720
Licensed manager
The CAM portfolio
Every association is a separate obligation. One late posting is your problem.
5–40 communities · both
02What the law asks for
Four obligations. Fixed dates. No discretion.
Condos at 25+ units, HOAs at 100+ parcels. General information, not legal advice.
§718.111(12)
30 daysfrom the record existingPublish the official records
Declaration, bylaws, budgets, financials, insurance, minutes.
§718.112(2)
14 daysahead of the meetingNotice owner meetings
Posted and mailed, agenda attached.
§718.112(2)(c)
48 hoursahead of the meetingNotice board meetings
On the property, and on the website.
§718.111(12)(c)
10 daysfrom written requestAnswer a records request
Minimum damages per day.
Every association on this coastline owes its owners the same four things
03The uncomfortable part
Nobody is going to remind you.
No inspector, no annual filing, no letter from the state. The first notice most boards get is a records request from an owner who is already angry.
—Days the 25-unit requirement has been in force
10Days to answer an owner's written records request
$0Fine for lacking a website. The exposure is the request you can't answer
Check your own numbers.
Enter a unit or parcel count. No email required.
Condominiums at 25 or more units, and HOAs at 100 or more parcels, must maintain a compliant website. Records go up within 30 days, owner meeting notices 14 days ahead, board meetings 48 hours ahead.Fla. Stat. §718.111(12)(g) · §720.303(4)
04The product
Two screens do most of the work.
One list of what's owed. One page that proves it.
See how a week of setup goesWhat to do next
Three open items, ordered by deadline
01 Upload approved meeting minutes§718.111(12)(g) · blocks the public page
5 days late02 Upload the insurance declaration§718.111(11) · blocks the public page
2 days late03 Confirm the current rulesSuggested: rules-v2026.1.pdf
Due Jun 02Every requirement carries its citation, its deadline, and the file that satisfies it.
Official records
Sunset Palms Condominium Association
Declaration of condominiumPosted Mar 12 · 2.1 MB
PublishedAnnual operating budget, FY2026Posted May 24 · 412 KB
PublishedApproved meeting minutesRolling twelve months · 14 files
PublishedRecords request formOpen · web form or signed PDF
OpenOnly verified records appear publicly. Board notes never leave the workspace.
Documents, filed by statute
One upload, filed in the statute’s category.
Notices on a timer
Scheduled from the meeting date, posted and mailed.
Owner portal
Owners see what they’re entitled to. Nothing else.
Records requests, logged
A timestamp, an owner, and a clock on the duty.
Announcements
Reach every owner at once.
An exportable audit trail
Every upload, scope change, and publish — appended.
05Getting started
Current inside a week.
Day one
Add the association
Name, type, unit count. The statute checklist and a website come with it.
Day one to three
Drag in the documents
Bylaws, budgets, minutes, insurance — each lands in the category the statute names.
By day seven
Invite the board and owners
Everyone gets the access their role allows. From here, the list tells you what’s next.
06For managers & CAMs
Twelve associations, one list of what's late.
The law treats every association separately, which is why the work multiplies. A roll-up shows the one community that needs a call this morning — not twelve logins and a spreadsheet.
Portfolio
12 communities · 2,486 units
86% on track
Bayfront TowersPinellas · §718 · 196 units
4 late · 74%Sunset PalmsMiami-Dade · §718 · 124 units
2 late · 81%Coral Ridge HOAPalm Beach · §720 · 246 parcels
1 due · 91%Palm Shores HOABroward · §720 · 312 parcels
On track · 94%07Pricing
Per association, not per owner.
- Unlimited board members
- Unlimited owners
- Statute monitoring
- Hosting and SSL
- Custom domain
- Audit trail export
| Where most boards startEssentials$199/moSelf-managed condos and HOAs getting compliant | Professional$349/moThe full single-community toolkit | Property ManagerLet's talkManagement companies running portfolios | |
|---|---|---|---|
| Compliance list & deadlines | Included | Included | Included |
| Association website & owner portal | Branded | Branded | White-label |
| Meeting notices & minutes | Included | Included | Included |
| Mobile resident portal | Not included | Included | Included |
| E-sign, maintenance & violations | Not included | Included | Included |
| Portfolio roll-up & bulk posting | Not included | Not included | Included |
| Volume pricing & dedicated onboarding | Not included | Not included | Included |
| Sign up | Start free trial | Start free trial | Talk to us |
30-day free trial; card required to start. Nothing is charged until the trial ends.No setup fee · cancel anytime
08Questions boards ask
The honest answers.
Condominiums with 25 or more units are required to maintain a compliant website — those at 150 or more units already were, since 2019. HOAs are required at 100 or more parcels. Below those thresholds you’re exempt from the website requirement, though the underlying duty to keep records and produce them doesn’t go away.
There’s no automatic fine for lacking a website, and we won’t pretend otherwise. The exposure is a records request you can’t answer: §718.111(12)(c) sets minimum damages per day, and a board that can’t produce records has handed an owner a straightforward claim. Directors are fiduciaries — that’s the real risk, and it’s the one we’re built around.
No. If you can use email, you can run PropertyPro. Setup is adding the association and dragging in the documents you already have.
Either. Most general-purpose association sites don’t meet the statute’s posting and notice requirements — they were built to look nice, not to prove a date. You keep your domain either way.
Three tiers, set per record: public, owners-only, board. Each association’s data is isolated and encrypted. Review notes and audit reasons are never visible to owners.
A 30-day trial on both self-serve plans. A card is required to start, and you won’t be charged until the trial ends unless you cancel first.
§720Get on the record
Put the next twelve months of deadlines somewhere other than your memory.
Bring one association online this week.
